Quick Reference Guide

Headshot Session Guidelines

Scheduling & Timing

  • Individual headshots: 10-15 minutes each

  • Large groups: 5-10 minutes each

  • Executive portraits: 30-45 minutes

  • Group photos: 20 minutes

Planning Your Session

What We Need from You

  1. Total number of participants

  2. Preferred location

  3. Available timeframe

  4. List of names (for file management)

  5. Email addresses (if individual selection desired)

Location Options

  • Office environment

  • Professional backdrop

  • Architectural features

  • Natural light areas

What to Wear

  • Recommended

    Solid colours

    Professional attire

    Simple jewelry

    Classic styles

  • Avoid

    Busy patterns

    Bright whites

    Large logos

    Distracting accessories

  • Grooming Tips

    Style hair as you normally would

    Simple, professional makeup

    Clean-shaven or well-trimmed facial hair

    Fresh haircut at least a few days before

The Photoshoot

What to Expect

  1. Brief consultation and style check

  2. Multiple poses and expressions

  3. Immediate image review

  4. Quick adjustments as needed

Photo Selection Process

Access your private online gallery

  1. 'Heart' your favourite photo

  2. We'll professionally retouch your selection

  3. Final image saved to gallery and sent to your organisation

  4. Keep all unretouched photos for personal use

Image Selection & Delivery

  • Selection Process

    Online gallery access within 2-3 business days

    Choose your preferred image

    All photos available for download

    Professional retouching of the selected image

  • Final Deliverables

    High-resolution files for print

    Web-optimized versions

    LinkedIn-specific crops

    Color and B&W options available

    Both vertical and horizontal formats

  • Usage Rights

    Unlimited use for professional purposes

    Personal use of all unretouched images

    Commercial usage for company materials

    Internal and external communications

Resources for Your Team

Resources for Your Team

Download our Headshot Session Guidelines [PDF] to share with your team.

This includes:

  • Preparation tips

  • What to expect on the day

  • Selection process

  • Image delivery details

 FAQs

  • Choose solid colours and avoid busy patterns. For corporate headshots, business attire is recommended. Avoid pure white or very bright colours. We'll send detailed guidelines upon booking.

  • Yes! Each person receives access to their own private gallery and can select their preferred image. Alternatively, a designated person can make selections for the whole team.

  • You'll receive access to a private online gallery where you can review your photos. Select your favourite image by clicking the heart icon, and we'll professionally retouch your selection.

  • We recommend setting a deadline. If no selection is made, we can choose the best one.

  • Preview galleries are available within 2-3 business days. Once you've selected your preferred image, retouched finals are delivered within 5 business days.

  • There's no charge for no-shows, and we can arrange a separate session if needed (additional call-out fee applies).

  • All images are delivered in high resolution, suitable for both print and digital use. You'll receive multiple formats: high-res for print, web-optimised versions.

    • Websites and social media

    • Marketing materials

    • Press releases

    • Internal communications

    • Professional profiles

    • Personal use

  • Yes, we can provide both colour and black & white versions of your retouched image upon request.

  • While professional hair and makeup aren't necessary, we can recommend artists for executive sessions or special requirements. Most people are comfortable doing their own styling.

  • Yes, we offer immediate preview capability so you can ensure you're happy with the results before we move on.

  • Yes, we offer multi-day discounts for larger teams. Contact us to discuss your specific needs.

  • Yes, you are welcome to download and share all remaining images

  • Contact us with your team size, preferred location, and timeframe. We'll help you choose the best package and schedule that works for everyone.

What We Need to Know

  1. Number of people requiring photos

  2. Types of shots needed (headshots, group, executive)

  3. Preferred location

  4. Time availability

  5. Image selection preferences

Booking Information