Quick Reference Guide
Headshot Session Guidelines
Scheduling & Timing
Individual headshots: 10-15 minutes each
Large groups: 5-10 minutes each
Executive portraits: 30-45 minutes
Group photos: 20 minutes
Planning Your Session
What We Need from You
Total number of participants
Preferred location
Available timeframe
List of names (for file management)
Email addresses (if individual selection desired)
Location Options
Office environment
Professional backdrop
Architectural features
Natural light areas
What to Wear
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Recommended
Solid colours
Professional attire
Simple jewelry
Classic styles
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Avoid
Busy patterns
Bright whites
Large logos
Distracting accessories
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Grooming Tips
Style hair as you normally would
Simple, professional makeup
Clean-shaven or well-trimmed facial hair
Fresh haircut at least a few days before
Image Selection & Delivery
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Selection Process
Online gallery access within 2-3 business days
Choose your preferred image
All photos available for download
Professional retouching of the selected image
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Final Deliverables
High-resolution files for print
Web-optimized versions
LinkedIn-specific crops
Color and B&W options available
Both vertical and horizontal formats
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Usage Rights
Unlimited use for professional purposes
Personal use of all unretouched images
Commercial usage for company materials
Internal and external communications
FAQs
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Choose solid colours and avoid busy patterns. For corporate headshots, business attire is recommended. Avoid pure white or very bright colours. We'll send detailed guidelines upon booking.
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Yes! Each person receives access to their own private gallery and can select their preferred image. Alternatively, a designated person can make selections for the whole team.
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You'll receive access to a private online gallery where you can review your photos. Select your favourite image by clicking the heart icon, and we'll professionally retouch your selection.
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We recommend setting a deadline. If no selection is made, we can choose the best one.
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Preview galleries are available within 2-3 business days. Once you've selected your preferred image, retouched finals are delivered within 5 business days.
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There's no charge for no-shows, and we can arrange a separate session if needed (additional call-out fee applies).
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All images are delivered in high resolution, suitable for both print and digital use. You'll receive multiple formats: high-res for print, web-optimised versions.
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Websites and social media
Marketing materials
Press releases
Internal communications
Professional profiles
Personal use
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Yes, we can provide both colour and black & white versions of your retouched image upon request.
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While professional hair and makeup aren't necessary, we can recommend artists for executive sessions or special requirements. Most people are comfortable doing their own styling.
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Yes, we offer immediate preview capability so you can ensure you're happy with the results before we move on.
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Yes, we offer multi-day discounts for larger teams. Contact us to discuss your specific needs.
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Yes, you are welcome to download and share all remaining images
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Contact us with your team size, preferred location, and timeframe. We'll help you choose the best package and schedule that works for everyone.