Quick Reference Guide

Headshot Session Guidelines

Quick Navigation

Scheduling & Timing

  • Individual headshots: 10-15 minutes each

  • Large groups: 5-10 minutes each

  • Executive portraits: 30-45 minutes

  • Group photos: 20 minutes

Planning Your Session

What We Need from You

  1. Total number of participants

  2. Preferred location

  3. Available timeframe

  4. List of names (for file management)

  5. Email addresses (if individual selection desired)

Location Options

  • Office environment

  • Professional backdrop

  • Architectural features

  • Natural light areas

What to Wear

  • Recommended

    Solid colours

    Professional attire

    Simple jewelry

    Classic styles

  • Avoid

    Busy patterns

    Bright whites

    Large logos

    Distracting accessories

  • Grooming Tips

    Style hair as you normally would

    Simple, professional makeup

    Clean-shaven or well-trimmed facial hair

    Fresh haircut at least a few days before

The Photoshoot

What to Expect

  1. Brief consultation and style check

  2. Multiple poses and expressions

  3. Immediate image review

  4. Quick adjustments as needed

Photo Selection Process

Access your private online gallery

  1. 'Heart' your favourite photo

  2. We'll professionally retouch your selection

  3. Final image saved to gallery and sent to your organisation

  4. Keep all unretouched photos for personal use

Image Selection & Delivery

  • Selection Process

    Online gallery access within 2-3 business days

    Choose your preferred image

    All photos available for download

    Professional retouching of the selected image

  • Final Deliverables

    High-resolution files for print

    Web-optimized versions

    LinkedIn-specific crops

    Color and B&W options available

    Both vertical and horizontal formats

  • Usage Rights

    Unlimited use for professional purposes

    Personal use of all unretouched images

    Commercial usage for company materials

    Internal and external communications

Resources for Your Team

Resources for Your Team

Download our Headshot Session Guidelines [PDF] to share with your team.

This includes:

  • Preparation tips

  • What to expect on the day

  • Selection process

  • Image delivery details

 FAQs

What We Need to Know

  1. Number of people requiring photos

  2. Types of shots needed (headshots, group, executive)

  3. Preferred location

  4. Time availability

  5. Image selection preferences

Booking Information